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Executive Assistant

Position Type Staff
Start 08/19/2019
School Name Hamlin Robinson School
City, State Seattle, WA 
Posted 07/09/2019

Hamlin Robinson School


Hamlin Robinson School, located in the North Beacon Hill neighborhood of Seattle, Washington, is an independent, non-profit, accredited, state-approved, elementary and middle day school offering a comprehensive educational program to serve students with dyslexia and other language related difficulties. The Hamlin Robinson School core philosophy is that all children can reach their full potential given appropriate teaching methods and atmosphere.

Position: Executive Assistant

Department: Administration

Reports to: Head of School

Job Classification: Full time, 12 month exempt position


The Executive Assistant reports directly to and provides executive-level support to the Head of School. The Executive Assistant serves as a liaison to internal and external stakeholders, including the Administrative team, Board of Directors, faculty, and the community. The Executive Assistant should be able to work independently and capable of high-level decision-making, attention to detail, professionalism, and confidentiality. The ideal candidate will enjoy working in an environment that is mission-driven, results-driven, and community-oriented.


Support the Head of School:

  • Support the goals and work plan of the Head of School
  • Review and prioritize the Head of School’s correspondence and when requested, prepare responses
  • Maintain Head of School’s Outlook calendar, schedule and coordinate meetings and events, as well as travel schedule and itineraries.
  • Coordinate logistics for various Committee, Management, and Admin meetings, including agenda preparation.
  • Assume responsibility for special research and other projects for the Head of School
  • Maintain the personal/confidential files for the staff and faculty in the Head of School’s office.
  • Perform other duties as assigned by the Head of School
  • Maintain confidentiality in student, school, family, and employee matters.

Board of Trustees

  • Provide administrative support to the Head of School and Board of Trustees, including organization, preparation, and distribution of meeting materials
  • Manage attendance and correspondence for Board meetings and other Board events
  • Attend Board meetings, take minutes, and distribute to the Board


  • Proficiency in the use of Microsoft Office word processing, database management, spreadsheet, graphics and presentation software
  • Excellent written and oral presentation skills
  • Strong organizational and time management skills with exceptional attention to detail and problem solving skills
  • Outstanding customer-service skills
  • Ability to work independently and as a member of a team
  • Ability to prioritize, organize and manage multiple projects efficiently
  • Commitment to the Mission and Philosophy of the School

This description is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. All personnel may be required to perform duties outside of their normal responsibilities to meet the ongoing needs of the school.


E-mail a resume and cover letter with "Executive Assistant" in the subject line to

Hamlin Robinson School is an Equal Opportunity Employer


Hamlin Robinson School ignites the academic and creative potential of students with dyslexia and other language-based learning differences.


The world class educational program at Hamlin Robinson School is a catalyst for students to discover the joy of learning within a rich, comprehensive school experience.

Core Values

Respect: We show appreciation and acceptance for ourselves, our community, and our learning.

Responsibility: We show integrity and accountability for our choices.

Purpose: We show dedication and resolve through our actions.

Perseverance: We show commitment and resilience in all our endeavors.

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Northwest Association of Independent Schools
5001 California Ave. SW, Suite 112
Seattle, Washington 98136
T: 206.323.6137 •
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