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Development Office Assistant

Position Type Staff
Start 02/10/2020
School Name Overlake School, The
City, State Redmond, WA 
Posted 02/04/2020

The Mission of The Overlake School:

Inspire Excellence

Develop Intellectual Curiosity

Teach Responsibility

Embrace Diversity

Foster a Compassionate Community

The Overlake School is an independent, coeducational, college preparatory day school located on a 73-acre campus in Redmond, Washington. The school serves 530 students in grades 5-12. Founded in 1967, the school has a reputation as one of the leading independent schools in the Northwest. Overlake believes that diversity is an integral part of its mission. The school therefore actively fosters a diverse community that contributes to its educational richness.


Interested candidates are invited to apply online–please go to our website www.overlake.jobs

General Summary:

The Overlake School seeks a highly motivated, detail-oriented, and energetic Development Office Assistant to provide comprehensive support for all aspects of a dynamic Development Department. The Development Office Assistant position is 40 hours/week and reports to the Director of Development. The hourly rate is $20/hour dependent upon experience. Start date is as soon as possible and concludes approximately July 31, 2020. Competitive benefits package included. Specific responsibilities include the following:


  • Enter donations and process acknowledgment letters through Veracross, the school’s database; upload gift record information to Veracross
  • Enter and update constituent information in Veracross, such as giving details, event attendance, attributes, notes, and comments
  • Generate pledge reminders
  • Help produce and send solicitations and stewardship mailings
  • Conduct prospect research on prospective corporations, foundations and donors; create donor profile write-ups

Special Events

  • Provide support to Development staff to organize and implement all special events for the department, including volunteer and donor events
  • Coordinate various logistics for Development events, including tracking RSVPs and event attendance, generating nametags, procuring décor and gifts, and ensuring accuracy of event details on the school calendar
  • Organize and upload photos to Vidigami, the school’s shared photo platform
  • Document lessons learned


  • Develop relationships with parents, faculty, staff, alumni, and all other constituencies
  • Work with school personnel to order supplies and maintain equipment for office
  • Research and order branded collateral as gifts for alums, donors, volunteers, etc.
  • Schedule meetings and reserve conference rooms as requested
  • Provide general assistance to the members of the Development staff, and support other activities, projects, and events as requested
  • Act as a partner within Development team, demonstrating a collaborative nature and collective ownership of overall team goals and objectives


  • Bachelor’s Degree preferred or in process; experience within educational institutions preferred
  • Database management and Microsoft Office Suite experience required
  • Impeccable attention to detail
  • Excellent written and oral communication skills
  • Outstanding interpersonal skills and judgment; high level of professionalism
  • Excellent organizational skills; ability to prioritize, plan and follow through on tasks
  • Demonstrated ability to initiate and complete multiple tasks on time
  • Proven ability to work well within a team and independently
  • Ability to work on complex problems independently; resourceful and self-starting
  • Demonstrated experience in all aspects of clerical responsibilities
  • Discretion in handling confidential information
  • Valid Washington Driver’s License preferred

Special Requirements

  • Some nights and weekends required
  • Ability to view and operate a computer frequently and consistently
  • Ability to type and sit for long periods; ability to listen and transcribe notes
  • Ability to lift and carry 35 pounds

January 2020

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Northwest Association of Independent Schools
5001 California Ave. SW, Suite 112
Seattle, Washington 98136
T: 206.323.6137 • info@nwais.org
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