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REGISTRAR & RECEPTIONIST


Position Type Staff
Start 09/28/2020
School Name Seattle Girls' School
City, State Seattle, WA 
Posted 09/21/2020


ANNOUNCEMENT OF POSITION

REGISTRAR & RECEPTIONIST

Our Mission is to inspire and develop courageous leaders who think independently, work collaboratively, learn joyfully, and champion change.

We seek a full time Registrar and Receptionist starting as soon as possible. As Registrar, the person who fills this position will support the operations of the school by managing daily attendance, processing report cards, and filling transcript requests. As Receptionist, the person who fills this position will often be the first person who community members interact with either in person or on the phone. The Receptionist is responsible for the smooth, efficient operation of the middle school front office. In both of these key areas, this person will collaborate with the leadership team, faculty, and staff to promote our mission and values within the school community.

Principal Duties and Responsibilities:

As Registrar

Monitor student attendance including contacting families when a student is unaccounted for, a pattern of tardiness or chronic absenteeism arises.

Update enrollment information throughout the school year and maintain current enrollment and academic records for every student in grades 5-8.

Report student immunization data to the state department of health.

Process and distribute (via email) student progress reports.

Fill requests for student records.

Prepare various attendance and enrollment reports for SGS Administration.

Maintain records in student cumulative and confidential files.

Support Next Schools Program (high school placement).

As Receptionist

Support front desk duties including: answering phones and delivering messages as necessary, welcoming visitors and vendors, making copies, delivering papers/mail to staff mailboxes, and checking students into and out of school.

Provide basic medical care to students and ensure that faculty take the necessary med kits and student medications when going off-campus.

Create and maintain a volunteer database, run background checks and collect necessary documents for volunteers.

Support students and the Dean of Student Life (supervisor).

Process supply orders from the faculty and staff.

Assist in onboarding new employees.

Assist in logistics for graduation and other major events as requested.

A note about this position during the COVID19 pandemic:

This position will work both on site at school and remotely, depending on the needs of the school.

Support informal virtual spaces for students (lunch, social, support).

Support the Pandemic Response Team.

Qualifications:

High School diploma required. Bachelor’s degree preferred.

Two to three years of experience as a receptionist or office assistant preferred. Experience in an educational setting is a plus.

A high level of cultural competence and sensitivity to needs of middle school-aged girls and gender nonconforming students.

Strong oral and written communication skills.

Ability to effectively manage time and multiple tasks; self-starter with a track record of strong follow-through.

Strong technology skills and experience working with information systems and databases.

Personal Attributes:

Demonstrates a warm, approachable, and welcoming demeanor; can connect with people from all walks of life.

Skill in the areas of organization, attention to detail, problem solving, and commitment to follow through on tasks.

Ability to work both independently, flexibly, and cooperatively, exercise judgment and creativity, organize work, set priorities, meet deadlines, and work under pressure in a fluid and dynamic work environment.

Growth mindset; willing to learn and grow around areas of job description and school mission.

Ability to communicate in a professional manner both orally and in writing.

Ability to handle confidential matters in an ethical manner.

Demonstrated proficiency in the Microsoft Office / Google Suite.

Compensation: Competitive hourly rate ($16-$18 per hour) and benefit package (medical, dental, vision, retirement) commensurate with experience.

To Apply: Please submit a letter of interest and resume to: apply@seattlegirlsschool.org Questions welcome via email.

***Seattle Girls’ School is an Equal Opportunity Employer***

Learn more about our school at: http://www.seattlegirlsschool.org/

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Northwest Association of Independent Schools
5001 California Ave. SW, Suite 112
Seattle, Washington 98136
T: 206.323.6137 • info@nwais.org
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