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Office Manager/Registrar


Position Type Staff
Start 10/01/2020
School Name Valley School, The
City, State Seattle, WA 
Posted 09/24/2020

Position Title: Office Manager/Registrar

Position Type: Hourly, Non-Exempt/Part Time

Hours: Mornings 8:00 AM to 1:00 PM

Term: As of October 1, 2020

Reports To: Director of Admissions and Community Relations


The Valley School

The Valley School is a co-educational day elementary school, serving students pre-kindergarten through the fifth grade. Founded in 1985, The Valley School offers a high-quality academic foundation in a small school setting, rich with opportunities for creativity, exploration, and play. We celebrate childhood. Our learning program is a mixture of playful work and purposeful play and is designed to be developmentally appropriate at each grade. Social emotional learning and skill development form an important pillar of our program, in addition to academics, specialist classes, and dynamic playground spaces designed to offer myriad opportunities for students to learn and grow.

Our Mission and Values

At The Valley School, we ignite children’s natural passion for learning. Our students develop an academic foundation and become joyful learners through playful work, purposeful play, and the practice of community. Our Values are: celebration of childhood, collaboration, creativity, equity and inclusion, kindness, and respect for individuality.

Diversity, Equity, Inclusion, and Access (DEIA) Statement

The Valley School honors diversity, practices inclusion, and invites courageous conversations. We strive to create a community where each individual is valued, respected, and included. Though the journey can be muddy – much like our playground – we aim to give every child the tools necessary to flourish.

Office Manager Position

The Office Manager/Registrar position provides general assistance and office support for the successful running of school programs. This position is responsible for providing exceptional customer service to our internal and external communities, as well as ensuring office supplies, organizational needs, and deliveries are all handled in a timely and efficient manner. Attendance, transcripts, and online school forms are managed on a daily, weekly, and monthly basis, requiring proficiency in relevant computer software platforms. Managing students who need medication, are feeling unwell, or need a moment of rest and quiet are also cared for by the Office Manager. Essential functions of this position are included below. A more detailed job description will be provided during the application process.

Essential Functions

  • Model and respect the School’s Mission and Values
  • Provide general assistance, including email and phone support, to employees, parents, students, and visitors/guests
  • Provide support and assistance to Administration areas including Admissions, Development, Finance, and School Programs (i.e.: admission day and evening events, fundraising events, tracking mail payments, communicating daily staff absences, etc.)
  • Manage office and kitchen supplies to support the school program
  • Manage student health needs and medications
  • Manage and maintain student and school program files
  • Provide transcript information upon request
  • Other duties as assigned

The above essential functions are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all duties, responsibilities, and skills.

Qualifications

In experience and skills, the ideal candidate will have:

  • Bachelor’s Degree preferred
  • Minimum two years of prior experience in similar position
  • Strong communication skills, in both writing and speaking
  • Ability to work collaboratively with colleagues and families
  • Digital skills: knowledge of Microsoft Office Suite, Google, Student Information Systems (preferred), and interest in learning other online platforms

To Apply

Please email a cover letter, a current resume, and three references to Lora Kolmer, Director of Admissions and Community Relations at lorak@thevalleyschool.org
Subject Line: The Valley School Office Manager/Registrar

The Valley School offers a salary that is competitive with comparable schools in the Seattle area and is commensurate with experience and credentials. We also offer an excellent benefits package that includes medical, dental, vision, life and disability insurance, and Paid Time Off (PTO), plus opportunities for professional development.

The Valley School is an equal opportunity employer and does not discriminate against any person on the basis of age, sex, marital status, sexual orientation (including gender expression or identity), race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental or physical disability.

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Northwest Association of Independent Schools
5001 California Ave. SW, Suite 112
Seattle, Washington 98136
T: 206.323.6137 • info@nwais.org
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