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Office Manager

Position Type Staff
Start 03/22/2021
School Name Gardner School of Arts & Sciences, The
City, State Vancouver, WA 
Posted 02/19/2021

Founded in 1995, the Gardner School is southwest Washington’s only independent,

progressive school, serving students in a student-centered environment from preschool

through 8th grade. Inspired by Howard Gardner’s theory of multiple intelligences, our

community of teachers and learners honors many ways of learning, thinking and

expressing. Our whole-child philosophy integrates homeroom studies in mathematics,

language arts, social studies and outdoor learning with specialist teachers in five

disciplines: science, music, art, Spanish and physical education. Our small class sizes

promote individualized instruction while our beautiful campus allows teachers to use all

facets of the environment to stimulate learning. At Gardner, we believe in creating avid

learners and inspired, engaged global citizens.

At The Gardner School, highly trained and experienced faculty and staff place an emphasis

on contextual learning to build the deep understanding essential for mastery of knowledge

and skills. Gardner teachers care deeply about children and inspire them to think broadly

and critically. Parents and families are integral to our program and culture.

Position Title: Office Manager

Reports To: Head of School

FTE: Part time-full time available

Pay: $18-$20/hour based on experience

Please submit a resume and introductory letter expressing your interest in teaching or

working at The Gardner School of Arts & Sciences to careers@gardnerschool.org.


The Office Manager position at the Gardner School supports the students, staff, and families

in our community. Along with answering phones, communicating with vendors, and

managing supplies, the Office Manager will also be responsible for supporting students

with various needs, communicating with parents, and aiding teachers and administrators

as needed throughout the work day.



? Answer telephone, take messages, and pass on information

? Greet and screen people as they enter campus, including parents and vendors

? Assist families, volunteers, students, staff, and vendors with questions

? Assist with communication calendar to include field trips, upcoming events,

holidays, school closures, etc.

? Maintain cordial, flexible, and professional relationships with colleagues and


? Pass on messages to teachers regarding student pickups, early dismissals, late arrivals

? Monitor and respond to emails sent to the main office

Record Keeping/Database Management:

? Collect and file paperwork from families

? Ensure guests are signing in and out of main office

? Timely and professional completion of required reports and forms

? Maintain student immunization records

? Organization and maintenance of other records as required

Office Management:

? Answer telephone questions or direct callers to correct person

? Maintain and order supplies and other items as instructed

? Open and distribute mail

? Manage all food services

? Maintain key distribution database

? Update and maintain emergency supplies

Miscellaneous Duties:

? Administer and record student medications

? Communicate with facilities vendors as needed

? Respond to facilities needs around campus, address as appropriate

? Help to maintain school policies, regulations, and expectations

? Develop and maintain professional, collaborative, and collegial relationships with

faculty and staff, as well as with community partners to the benefit of students and

our program

? Support the work of the Head of School and administrative/leadership team

? Provide effective supervision of students to promote a safe and healthy

environment and school experience

? Fulfill other responsibilities as assigned respective to staff member’s status as a

Gardner community member

? Attend various meetings as needed


? Bachelor’s Degree or higher preferred

? Office experience (answering phones, assisting walk-in guests, front-desk tasks)

? CPR/First Aid Certified (preferred)

? A strong comfort with technology and ability to navigate various databases,

including Google Suite, Microsoft Office, and web-based applications

? Demonstrated organizational skills.

? Demonstrated attention to detail and time management skills

? Excellent verbal, written, and digital communication skills; ability to effectively

communicate and work with administrators, faculty, staff, parents, and students

? Satisfactory completion of a nationwide criminal background check and a

Washington State Patrol background check.

? Experience working in a school or school-age program preferred, including teaching

or substitute teaching experience

Interested candidates can find instructions for applying for this position on the Gardner

Employment page.

SUPERVISORY RESPONSIBILITIES: Faculty members are at all times responsible for the

supervision of students in their care during classes and for students generally at all times

when on campus or off campus during school activities.

WORKING CONDITIONS: This is a 12-month administrative support position. There are

some required commitments outside of regular school hours, including evening and

weekend commitments.

PHYSICAL DEMANDS: Physical requirements are consistent with light physical duties

required combined with more strenuous physical duties consistent with the position.

It is the policy of The Gardner School to maintain a working environment free of all forms of

unlawful discrimination. The Gardner School does not discriminate on the basis of race, color,

gender, sexual orientation including gender expression or identity, religion and national or

ethnic origin, age, or disability in the administration of educational policies, employment

practices or any other school-administered policies or practices.

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Northwest Association of Independent Schools
5001 California Ave. SW, Suite 112
Seattle, Washington 98136
T: 206.323.6137 • info@nwais.org
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