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High School Office Manager

Position Type Administrator
Start 2021-22 Academic Year
School Name Seattle Waldorf School
City, State Seattle, WA 
Posted 06/09/2021

Open Position Title: High School Office Manager

Reports to: Asst Head of School / High School Director

FLSA Status: non-exempt

When Needed: 2021-22 Academic Year

FTE: Full-Time, Year-Round

Seattle Waldorf School is seeking an experienced, engaging, and highly organized front office coordinator to join the high school. We are looking for someone who can work effectively as part of a team, and independently. This individual will manage the operations and administrative support functions for the High School Business Office. We are looking for staff and faculty who share our belief that a culturally rich and inclusive school community provides students with the best possible environment for a quality education. Salary is competitive with independent schools. Seattle Waldorf School offers an excellent benefits package, opportunities for professional development, and an extraordinary work environment

Who We Are: At Seattle Waldorf School, students become creative problem-solvers—imaginative thinkers who journey toward intellectual excellence, human compassion, and artistic skill. Our modern curriculum is rooted in tradition—for children 18 months to 18 years. We lead students on a joyful journey that fosters critical thinking, synthesis, and creativity. We are privileged to employ some of the most highly trained Waldorf teachers in the country. Founded in Seattle in 1980, we are the only Preschool–Grade 12 Waldorf School in Washington. At Seattle Waldorf School we are committed to creating a community that is inclusive for all faculty, staff, families and students, especially those who have been impacted by racism and oppression, and to create a culture that supports racial equity by changing our existing systems and practices.

Our Mission: Daily we strive to inspire learning, courage, and joy in the developing human being.

Job Summary: Under general supervision, manages the operations and administrative support functions for the High School Office. The position supports the administrative and informational needs of faculty, students, parents and the general public by managing reception, registrar functions, facility use/maintenance, and communication.

Specific Responsibilities: Front Office Reception / Administrative Support

  • Manages the operation of the High School Office to ensure a welcoming, professional and efficient space for students, faculty, parents and visitors
  • Maintains daily attendance records; calendar & student schedule management
  • Manages/trains front office coverage
  • Coordinates transportation
  • Manages purchases including student books, classroom, office & maintenance supplies
  • Provides expense coding to accounting for purchases
  • Administers basic first aid and coordinates safely & emergency preparedness and implementation
  • Troubleshoots problems with office equipment; daily facility opening and closing duties; coordination of vendors.

Senior Systems Reporting

  • Manages all aspects of end-of-term reporting including creation of timeline, faculty report oversight, input of student & course information, and releasing of reports
  • Maintains all student records including emergency & health information, injury reports, acceptable use forms and school waivers Communication
  • Compiles and circulates weekly student newsletter
  • Prepares and processes electronic correspondence on behalf of teachers/administration/parent committees
  • Maintains parent & student Google groups
  • Manages Trumba calendar
  • Creates and circulates class rosters/schedules to faculty
  • Schedules Adviser/Parent end-of-term meetings


  • Coordinates facility rental & maintenance
  • Distributes & tracks keys and keycards
  • Manages front door and bell schedules
  • Ensures supplies are stocked for events and assists with event set-up, as requested


  • Coordinates school photos and IDs
  • Collaborates with offsite vendors for weekly student lunch ordering/delivery; janitorial; stocking and maintenance of vending machines; City of Seattle Parks and Recreation
  • Establishes and cultivates community relations by maintaining open dialogue with all of the school’s constituencies
  • Actively participates in the full life of the school
  • Vigorously engages in their own professional development; is a life-long learner who enhances their skills, using state-of-the-art technologies to maintain high standards of performance to efficiently and effectively produce work products
  • Is familiar with and complies with all policies and regulations as put forth in the school’s documents
  • Since safety and security are everyone’s responsibility, takes all necessary and reasonable precautions to protect students, faculty, staff, equipment, materials, and facilities
  • Performs other duties as assigned

Education & Experience:

  • High School Diploma or GED and equivalent experience required
  • Bachelor’s degree or higher from a four-year college or university preferred
  • Strong administrative experience required
  • Experience working in schools preferred
  • Experience with Student Record Databases preferred
  • Experience working in a Waldorf School environment preferred
  • First Aid certification required.

Required Knowledge, Skills & Abilities:

  • Welcoming and personable nature
  • Strong organizational and time management skills
  • Excellent written and verbal communication skills
  • Detail-oriented with strong attention to follow through
  • Good problem-solving skills & the ability to develop & implement administrative procedures to improve efficiency and effectiveness
  • Editorial judgment, strong grammar and spelling
  • Ability to communicate effectively with all school constituencies
  • Enthusiasm, flexibility, maturity, and a sense of humor
  • Ability to keep information in the strictest of confidence
  • Proficient at working with Google Suite in a Microsoft Windows 10 environment, using Office (version 2013 or higher); ability to master common automated systems for record keeping, and confidently learn new technology
  • Ability to work effectively in a busy environment with frequent interruptions and moderate noise
  • Ability to care for ill or injured students
  • Ability to visually focus on a computer screen for significant periods of time
  • Ability, unassisted, to lift and carry up to 30 pounds in weight

If that sounds like you, we would love to hear from you.

To Apply: Interested candidates should respond immediately by email with a letter of interest, resume, and employment application, available on the school website at:


Thank you for your interest in Seattle Waldorf School and this position. Position open until filled. No phone calls or drop-ins, please. http://www.seattlewaldorf.org/

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Northwest Association of Independent Schools
5001 California Ave. SW, Suite 112
Seattle, Washington 98136
T: 206.323.6137 • info@nwais.org
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