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Events Coordinator

Position Type Staff
Start 03/01/2019
School Name Meridian School, The
City, State Seattle, WA 
Posted 02/07/2019


Basic Functions

  • Plan and execute such events as the all-school fall festival, board and admissions events, grandparents day, alumni activities, annual auction, head’s holiday, and all-school picnic
  • Manage internal and external room reservations as well as internal bus and van scheduling
  • Process and receipt event-related gifts and donations in an accurate and timely manner
  • Prepare acknowledgment letters, pledge reminders, and other correspondence
  • Manage auction, event, and alumni databases
  • Work with Director of Development to plan and implement programs related to alumni engagement
  • Other duties and special projects as assigned


  • Demonstrate a commitment to continuous improvement of professional practice
  • Model collaboration through engagement with parents, students, colleagues and others in face-to-face and virtual environments
  • Develop and disseminate effective communication with students, families, and the immediate and broader communities
  • Adapt to changing conditions
  • Multi-task effectively and efficiently
  • Respect confidentiality


  • Bachelor’s degree preferred
  • Two years' experience planning events in an education or not-for-profit setting
  • Demonstrated experience working with and managing volunteers.
  • Excellent written and oral communication skills, including the ability to compile and analyze complex data, draft formal documents and presentations, as well as produce comprehensive reports
  • Advanced computer skills required, including familiarity with database and event software — MaestroSoft Auction Maestro Pro knowledge preferred, Microsoft Word, Excel, and PowerPoint
  • May be required to lift more than 30 pounds, work at a desk, move chairs and tables, stand for long periods of time
  • Must have a valid WA driver’s license and be willing to drive Meridian vehicles for work related tasks
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Northwest Association of Independent Schools
5001 California Ave. SW, Suite 112
Seattle, Washington 98136
T: 206.323.6137 •
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